This is the proposal I put forward for my SE club. See what you think - might be useful for your club too.
Insurance Against Theft & Accidental Damage
I have been looking into a new policy that would insure our members against loss by theft of their equipment. It was originally written for BBC camera & sound operatives in order to protect their stuff whilst in transit and at events, so is pretty much suited to our needs. It is expected that whilst at home, your engine stuff will be protected by your domestic Contents Insurance & theft from your home will be excluded.
Here's what it will cover
a.. Engines & equipment carried in trailers. So long as they are secured by straps or ropes or permanently bolted to the trailer your equipment will be covered. b.. Non-commercial road trailers. If you use a trailer solely for domestic purposes and transporting your engines & driven equipment and have taken reasonable steps to secure it by clamping a wheel or fitting an anti-theft device to the tow hitch, it is covered. c.. Theft from your vehicle overnight, Conditions - Insured items out of sight, alarms where fitted must be switched on & the vehicle must be locked & immobilised. d.. Theft from your vehicle in transit. As long as the conditions have been met as above, you stuff will be covered in places like service stations etc.. e.. Theft whilst loading or unloading. From reports, this seems to be the time of greatest risk & there are no special conditions if you are actively involved in moving your stuff from the vehicle or trailer to (say) an exhibit site. f.. Theft whilst exhibiting. As long as you are taking reasonable care of your stuff, it's covered. The felonious but unseen hand that unscrews your glass oiler whilst your attention is elsewhere would be covered. However, if you are negligent - like leaving loose stuff close to the rope & going to lunch - I'm afraid you are on your own! g.. Damage resulting in a total loss or simple loss. Most engine stuff is pretty sturdy, but occasionally a mounting lug gets broken or a small but valuable item lost in transit.
The premium for this cover will be £250 for £10,000 or £500 for £50,000, plus tax. The plan is that the club will pay the premium & its members will be encouraged to buy into the scheme. £10 will cover you up to £5,000 worth of cover, £20 will get you £10,000 etc. The cover will be written to "(The Club) and its members", thus offering insurance to the club as a body as well as its members as it does on our TPL cover. All claims will carry a 15% excess.
Not all members will want or need to be insured and it is expected that those who DO want to be covered will eventually be in sufficient numbers to cover the premium. A list of those who have "bought in" to the scheme will be kept & only they will be able to claim on the cover provided.