Hey all:
After going out and getting the lay of the land, I can say that things are a mess, but not too bad...
My friend was very cheerful when I told him that things are not too bad... Whatever system they once had has slipped into the cracks... Over the ten years since they last re-keyed the locks the key cabinet where a copy of each key was kept has been raided again and again and now most of the teachers have use of the various master keys for each building as no one has any clue where all the change keys have gone...
I spoke with my friend's boss, who is the school's business manager... A cool guy, one of those older types who looks like he has worked there forever and ever... He was quite helpful with information about many of the locks... He had construction document information on much of the new stuff... For the most part it is all standard mortise stuff... The gymnasium/atheletic building uses tubular deadbolts on many of the doors... The exit devices on the new building are all rim mounted panic bars... The older buildings have an assortment of exit devices of every variety, as they have been replaced over the years as they have broken and many of these doors use the cylinders that came with them in the box and thusly have their very own key for just that door... What I found out is that there are 3 organized systems currently in place... The one on the new SC-1 keyway; one group of locks on the doors of the business office area and kitchen (Russwin D-1 keyway, the original buildings all had this keyway until the campus expansion); and everything else is H-1 keyway... No one can locate any bitting charts or lists as they think/assume that the former head of maintenance got rid of any such paper work when he dumped/disposed of the contents of his filing cabinets when he retired, but the business manager did have a short handwritten list of just the master key bitting combinations...
I don't like the fact that the school shelled out $6,000 ($35 ea. cylinder, $15 ea for keying and $25 ea installed flat-rate) parts and labor for the new set of mortise cylinders (which look like they are some aftermarket brand) they had put in when the students were found in possession of keys a few months back... I was shown the invoice, it was itemized and they did get what they paid for... However I feel that what they asked for and got didn't really suit their needs... The locksmith in my opinion should have reused the exisiting cylinders, which are in excellent condition, but he did what he did and I see nothing wrong with that other than he didn't really ask too many questions other than how many do you need and when do you need them by according to my friend...
I suggested a few things to both my friend and his boss as they showed me around on a brief tour of the campus... The business manager was interested in what I had to say, and is looking forward to meeting with me next month after I have some time to research a few more things and get some prices from the distributor I use through work... They begin next year's budget ('04-'05) in July and told me that they could spend another $5,000 or so from the Maintenance Budget (a bit more if need be but that would have to involve the headmaster in the decision process)... I think I might end up doing this project, as my friend is a cool guy and I think the school has already been bled a bit on lock work, but only on the condition that they hire me as a temporary employee of the school, as I am not in this business professionally and I have no desire to seek out liability insurance to cover myself to do this work as an independant contractor... Besides 10-99 tax forms are not something I want to deal with come tax time next spring...
I am thinking along the lines of having the school purchase an HPC 1200 code cutting machine, a supply of OEM key blanks, an OEM pinning kit, and the materials I will need to convert all the exterior entry doors to SFIC (which can be swapped out whenever the need arises with a wide variety of compatable products at various levels of expense)... I think that they will like this as it will allow them to create any keys they need at the school, and have the capacity to rekey locks in-house should they have the need to do it again... As to which bitting system I will use, I think that I will choose the System 70 option... I have plenty of time to read up on and figure out the planning of a single-step progression master system, and it allows for more possible key combinations... I am going to plan out a system and explain the benefits of using it with a TMK that opens all cylinders with different master groups for each building, and also the benefits of using that same system WITHOUT a TMK (which I kind of prefer, as people will not seek out gaining possession of such a 'desireable key')...
Thanks to all who have offered advice...
Evan the Maintenance Man